12/14/01

1. PROJECT IDENTIFICATION

PID # ___________ County Project # __________

County Route Section

Local Route Name ______________________________________

Highway Functional Classification & Federal Aid System

Structure Identification : Bridge # Over

Structure File Number

1.1 Design Designation :

Location :

Current ADT :

Design Year ADT :

Design Hourly Volume :

Directional Distribution :

Trucks :

Design Speed :

Legal Speed :

Design Functional Classification :

1.2 Existing plans : The following existing plans are available for review at the County Engineers office.

Please contact .

These are NOT as-built plans. The Design-Build Team (DBT) is advised to verify the preceding referenced plans to determine if they accurately depict existing field conditions.

1A RAILROAD COORDINATION :Yes ; No

If marked Yes, the Railroad coordination information is as follows:

Railroad Name:

Contact Name:

Phone Number: FAX:

Address:

1B AIRWAY/HIGHWAY CLEARANCE :Yes ; No

If marked Yes, the Airway coordination information is as follows:

Airport Authority Name:

Contact Name:

Phone Number: FAX:

Address:

2 PRE-BID MEETING :Yes ; No

This meeting is to discuss and clarify all issues that the project may have.

Location :

Date :

Time : -

3 ADDENDA PROCESS

All questions prior to the letting date shall be directed in writing to :

County Engineers Office

Name :

Phone number : Fax :

E-mail :

4 PRE-QUALIFICATION

It is required that the bidder be an ODOT pre-qualified Contractor who has engaged the services of an ODOT pre-qualified design Consultant to perform all the design and construction work required in these Conceptual Documents.

5 CONTRACTOR’S CONSULTANT

The Contractor must name the Design Consultant in the space provided below. The Consultant’s name and address must be the same as that on file with the Department :

Firm Name :

Address :

The above named Consultant must be pre-qualified by the Ohio Department of Transportation to perform the following work type(s) :

Restrictions on Participation in Design-Build Contracts : The Contractor’s Consultant and any of the subconsultants who have provided services to the County Engineer that have been directly utilized in this design-build proposal or Scope Of Services document will NOT be eligible to participate in this design-build contract for that project, either as a prime consultant or as a subconsultant

6 SCOPE OF WORK

Project Limits : From To

Project Length : . Work Length shall be determined by the DBT.

The Contractor’s Consultant shall provide for the engineering services, design, and preparation of detail construction plans for the construction of the proposed project.

The Contractor shall provide for the furnishing of materials, construction and completion in every detail of all the work described in the Conceptual Documents in order to fulfill the intent of the contract .

Project Description :

Completion date :

Warranties :

7 FIELD OFFICE :Yes ; No

Field office Type , as required by ODOT Supplemental Specification 806, shall be available and completely functional no later than 1 week prior to the start of construction work .

8 GENERAL PROVISIONS FOR THE WORK

8.1 Governing Regulations : All services, including but not limited to survey, design and construction work, performed by the DBT and all subcontractors, shall be in compliance with all applicable Manuals and Guidelines as detailed in this section.

The fact that the bid items for this Design-Build project are general rather than specific shall not relieve the Contractor of the requirement that all work performed and all materials furnished shall be in reasonable conformity with the specifications. The Contractor’s Consultant shall reference in the plans the appropriate Construction and Material Specifications Item Number for all work to be performed and all materials to be furnished.

The attention of the Bidder is directed to the provisions of section 100 of the ODOT Construction and Material Specifications as modified in the design-build proposal.

It will be the responsibility of the DBT to acquire and utilize the necessary manuals and publications that apply to the design and construction work required to complete this project.

The current edition, including updates released on or before the prebid meeting date, of the following Manuals and Guidelines shall be met or exceeded in the performance of the design and construction work required to complete this project:

CEAO Minimum Geometric Standards Statement For Local Public Agency Projects New Construction and Reconstruction

Pursuant to action taken by the Board of Directors of the CEAO on November 6, 1997, the CEAO established as its Federal Aid Design Guidelines, that it prefers ODOT's Location and Design Manuals, with the wording of * A on chart 104-1 to indicate that the design speed shall not be construed to be the legal speed limit, with the AASHTO Green Book guidelines as a minimum.

Additionally, on December 11, 2001, the CEAO Board of Directors established the ODOT Bridge Design Manual as the preferred design guidelines with the AASHTO Standard Specifications for Highway Bridges Manual as a minimum.

Design exceptions to these guidelines will be reviewed and approved or rejected by a Design Exception Peer Review Committee established by the CEAO. These Local Minimum Standards apply to County/Federal Aid Projects that are not on the National Highway System and not funded with ODOT.

8.2 Basis of Payment : All Items covered by Construction and Material Specifications, Supplemental Specifications, Proposal and Special Provision notes with unit price as a basis of payment will be paid for under the appropriate Lump Sum bid item, unless a unit line price item has been established in the Scope Of Services.

The DBT shall be required to furnish the County Engineer with a complete breakdown of the lump sum bid items. The breakdown shall include materials to be used in the work, and shall be in sufficient detail to provide the County Engineer with a means to check partial payment requests.

8.3 Final Payment : The DBT shall prepare and submit the following prior to the request for final payment:

1. All original project files and notes utilized in the preparation of the survey, design and construction of the project

2. Record-Drawings Plans as required below.

8.4 Record-Drawing Plans :

A. General : At the completion of the work, prior to final acceptance of the construction, the Consultant shall furnish the County Engineer Record-Drawing construction plans. When the Record-Drawing plans are completed the Consultant shall professionally endorse (sign and seal ) the title sheet.

Record-Drawing plans shall be submitted as follows:

1. On 22" x 34" polyester film reproducible mylar, 4-mil thickness with a double or single (top side) matte. Mylars must be in good condition. Only black ink should be used, except that cross section and profile grids may be colored ink. The tracings shall be trimmed and bound. Text size shall be 0.156 inches preferred, 0.125 inches minimum.

2. As specified by the County Engineer:

In addition to the information shown on the construction plans, the Record-Drawing plans shall show the following:

1 . All deviations from the original approved construction plans which result in a change of location, material, type or size of work

2 . Any utilities, pipes, wellheads, abandoned pavements, foundations or other major obstructions discovered and remaining in place which are not shown, or do not conform to locations or depths shown in the plans. Underground features shall be shown and labeled on the Record-Drawing plan in terms of station, offset and elevation.

3 . The final option and specification number selected for those items which allow several material options under the specification (e.g., conduit).

4 . Additional plan sheets may be needed if necessary to show work not included in the construction plans.

Notation shall also be made of locations and the extent of use of materials, other than soil, for embankment construction (rock, broken concrete, etc.).

The Plan index shall show the plan sheets which have changes appearing on them.

Two copies of the Record-Drawing plans shall be delivered to the County Engineer for approval upon completion of the physical work but prior to the request for final payment. After the County has approved the Record-Drawing plans, the original tracings and the associated electronic files shall be delivered to the County Engineer . Acceptance of these plans and delivery of the original tracings and the associated electronic files is required prior to the work being accepted and the final estimate approved.

The delivered original tracings shall be prepared in conformance with the Location and Design Manual Volume III (Section 1200 - Plan Preparation).

B. CADD Files shall supplied by DBT :Yes ; No

If marked yes, then CADD files shall conform to one of the following:

1. The Location and Design Manual, Volume 3, Section 1206 and the Bridge Design Manual, Section 1. All files will be developed in Micro Station SE (or higher) format. (Customized Micro Station information is available on the ODOT web site.)

2 As specified by the county:

8.5 Post-Award Conference : Within 10 days after bid opening, the Contractor shall attend a mandatory post-award meeting. This confidential meeting shall be held with the County Engineer to discuss the Lump Sum estimate.

8.6 Communication : All communication during design and construction shall be with the County Engineer.

County Engineer Contact Name :

Phone number : Fax :

E-mail :

At the pre-design meeting, the Contractor shall name a Project Manager who will act as a liaison between the DBT and the County .

8.7 Permits : DBT will be required to obtain a permit from the State or local government having jurisdiction, to perform any non-construction work within the existing ROW and/or limited access.

9 HAZARDOUS MATERIALS

10 ENVIRONMENTAL

10.1 Environmental Clearance Type and Date:

10.2 Environmental Commitments:

10.3 Waterway Permits:

It is required that the bidder be aware of need for Section 404/401: Permits/Certifications for all projects impacting "waters of the US". The level of permit, that is Nationwide versus Individual 404 and 401, is determined by the exact amount of impact to "waters of the US", (i.e., acreage of fill activities in a stream or wetland or linear feet of work in a stream) and in some cases the waters impacted. All individual 404 Permits require 401 Water Quality Certification. Nationwide Permits are activity specific permits used to authorize projects with minor impacts. Projects with more than minor impacts require individual review by the U.S. Army Corps of Engineers and the Ohio Environmental Protection Agency.

The DBT should be aware of the Nationwide Permits and conditions as issued for the State of Ohio and should design projects to meet the requirements of these general permits to avoid the requirements for Individual 404/401 Permits if possible. The Nationwide Permits for the State of Ohio can be found of the various Corps of Engineers’ web sites. The Huntington District’s web site can be found at: http://www.lrh.usace.mil/or/permits/.

Coordination of the waterway permits can take up to six (6) months for Individual 404 Permits. Therefore it is imperative that the DBT perform the design and construction work according to the limitations and guidelines of the permits as specified below. The DBT shall submit plans (i.e., plan & profile, cross-section and detail sheets for any bridges, culverts, or fill areas in waters) to the County Engineer, for permit conformance determination, no less than 90 days prior to any in stream or wetland work. The review of plans, any required coordination or the processing of permit applications must be accomplished by the County Engineer prior to the commencement of construction activities. At no time will the DBT coordinate waterway permit issues directly with the permitting agencies unless directed to do so by the County Engineer.

The environmental waterway permits governing the subject improvement are as follows:

10.4 National Pollutant Discharge Elimination System (NPDES) permit : The Storm Water Pollution Prevention Plan (SWPPP) must be submitted by the DBT to the County Engineer for approval prior to any earth moving activities. The DBT must also apply for a NPDES permit. This requires filing a Notice of Intent for coverage in accordance with Ohio EPA’s procedures. The NOI shall be filed by the Project Manager. (For information about OEPA’s NPDES permit requirements see: http://www.epa.state.oh.us/dsw/storm.html.) This EPA permit shall be approved prior to any earth disturbing activities.

10.5 Temporary and Permanent Erosion Control : All other requirements relating to temporary and permanent erosion and water pollution controls shall be in accordance with section 107.21 of the Construction and Material Specifications and Supplemental Specification 877 including section 877.05 as modified in the design-build proposal.

All temporary erosion control items shall be removed before the project is accepted. Removed materials shall become the property of the DBT and shall be disposed of in accordance with Item 203.

10.6 Stream Crossing Investigations ( flood plain analysis) : The DBT team shall perform a detailed flood plain analysis for each waterway crossing. The analysis shall be as per the Location & Design Manual and The Bridge Design Manual and as follows : The extent of the analysis shall be from a minimum of 500' downstream, to the greater of either one bridge opening/width upstream, or to the limits of the area inundated by the 100-year event. The results of the detailed flood plain study, supporting hydraulic calculations, and recommendations shall be submitted to the County Engineer for review and comment prior to construction of the drainage structure. If the proposed crossing is located in a special flood hazard area as defined by FEMA, the detailed flood plain analysis shall be submitted concurrently to the local flood plain coordinator.

11 RIGHT OF WAY (ROW)

All necessary construction work for the project will be performed within the existing right of way.

Existing right of way lines will be located by the DBT based on requirements specified in Chapter 4733-37 of the Ohio Revised Administrative Code (Board Rules) governed by regulations outlined in Chapter 4733, Ohio Revised Code (Regulation Laws). It is the responsibility of the DBT to research existing right of way information from all available sources including but not limited to ODOT records, County road records, Commissioners’ Journals and records of other County offices to the extent necessary to provide an accurate basis for the establishment of the existing right of way.

The DBT will stake and flag the existing right of way in the field prior to the start of construction and will maintain said stakes and flags throughout the duration of the project.

	Section	Page

1	Project Identification
1A	Railroad Coordination
1B	Airway/Highway Clearance
2	Pre-bid Meeting
3	Addenda Process
4	Pre-qualification
5	Design Consultant
6	Scope of Work
7	Field Office
8	General Provisions for The Work
9	Hazardous Materials
10	Environmental
11	Right of Way (ROW)
12	Utilities
13	Design and Construction Requirements : Maintenance Of Traffic (MOT)
14	Design and Construction Requirements : Location & Design
15	Design and Construction Requirements : Structures
16	Design and Construction Requirements : Traffic Control
17	Project Schedule Requirements
18	Plan Submittals and Review Requirements
19	Buildable Units
20	Index of Attachments

Section

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